Thank you so much for being part of the 2019 Bay Area Science Festival! This Toolkit shares Festival resources for organizations who are hosting an event or exhibit at the 2019 Bay Area Science Festival. We want everyone to feel part of the Festival family, and we encourage you to use some of these assets in planning and marketing your event.

Event Hosting Step by Step

The Bay Area Science Festival team is delighted that you are interested in hosting an event.

Please follow these steps to get started:

  1. Review the mission of the Festival. If your proposed event celebrates STEM and occurs during October 25, 2019-November 1, 2019, please go to step 2. .
  2. Prepare your event details, including date, time, venue, parking, etc.
  3. Draft an event description of 100 or fewer words. (Tip:  Make it sizzle!)
  4. To submit an event or explorer tour proposal visit this page.  Click Submit Event Idea to complete the submission form. Drafts are due July 15th.
  5. Check your email inbox for a confirmation email. (check spam filter!) Verify the information in the email. Festival staff will review your submission and notify you of the status of your event.
  6. If your event is selected to be included in the Festival, congratulations! Final events submissions are due by 8/28/2019 to be included in both the print program and in the online festival calendar.
  7. Enjoy the Bay Area Science Festival!
  8. Respond to the post-event email with attendance and staffing data.

Watch our webinar for Festival Collaborators

Learn about the different ways to get involved in hosting Bay Area Science Festival Events

This webinar, recorded in June 2019, discusses ways that collaborators can get involved by hosting Explorer Tours or Events during the Bay Area Science Festival.  Lead by Sabine Jeske and Jennifer Kaelin.

Create Custom Event Signage

We make it easy with these templates.

Directional sign templates to your BASF event.



Get BASF Logos

Download high-res versions of our logos to share and promote the festival.

BASF Logo -White Vertical

BASF Logo -White Vertical

BASF Logo Clear – PNG

BASF Logo – Vertical Blue JPG

Post on Social Media

Promote your BASF involvement!

Sample Social Media Posts

Facebook: Join us at the Bay Area Science Festival October 25 – November 2, 2019 to celebrate local science and technology, including the FREE hands-on Discovery Day at Oracle Park on November 2nd. More at http://www.bayareasciencefestival.org/  #BASF19

Twitter: Join us at the @BayAreaSciFest October 25 – November 2, 2019 to celebrate local #STEM, including the FREE hands-on Discovery Day at Oracle Park on November 2nd.  More at http://www.bayareasciencefestival.org/ #BASF19

Tag BASF on Social Media

Whenever posting about BASF, please be sure to tag our accounts and use the festival hashtag. We will be sure to engage with all posts that do so!

  Twitter: @BayAreaSciFest
  Festival Hashtag #BASF19

Interested in learning about past BASF events?

Click on the link below to see our Past Festival Program

BASF Festival Program 2018